Privacy Policy

Review our privacy policy below.

Introduction 

This Privacy Policy explains how this website (“Site”) collects, uses, and protects information when users interact with the attendance dashboard. This dashboard is intentionally designed to operate without collecting, storing, or processing any personally identifiable information (PII). The Ohio Department of Education and Workforce is committed to transparency, data minimization, and user trust. 

By using this Site, you acknowledge and agree to the practices described in this policy. 

Information We Do Not Collect 

We do not collect or process: 

  • Names 
  • Email addresses 
  • Student IDs 
  • IP addresses linked to individuals 
  • Device identifiers 
  • Location data 
  • Login credentials 
  • Any data that can directly or indirectly identify a person 

This system is architected to ensure that no PII enters, is stored in, or is transmitted through the dashboard.

Information That May Be Collected (NonIdentifiable Data Only) 

To improve system functionality and performance, aggregated or anonymized data, which cannot be used to identify an individual, may be collected. This may include: 

  • Aggregate metrics 
  • Browser type and version (anonymized) 
  • General usage analytics (for example, pages viewed, time on page) 
  • System performance metrics 

All such data is processed strictly in accordance with privacybydesign principles. 

How NonIdentifiable Data is Used 

Nonidentifiable information may be used to: 

  • Improve service delivery and user experience 
  • Monitor system performance and reliability 
  • Generate aggregate reports 
  • Ensure compatibility with common browsers and devices 

No profiling or automated decision making about individuals occurs on this Site. 

Cookies and Tracking 

This Site may use session based, nonpersistent cookies to support basic functionality. 
These cookies: 

  • Do not contain PII 
  • Do not track users across websites 

This Site does not use: 

  • Advertising cookies 
  • Persistent tracking technologies 
  • Third-party tracking scripts 

Data Security 

Although no PII is stored, strong security controls are applied to protect all system data, including: 

  • Encryption in transit (HTTPS) 
  • Secure hosting and regular vulnerability scanning 
  • Access controls based on least privilege principles 

ThirdParty Services 

If this Site uses third-party analytics or hosting providers, they receive only aggregated or anonymized data. 
All vendors meet or exceed applicable privacy and security standards. 

No user data is sold, traded, or shared for marketing or commercial purposes. 

Data Retention 

Because this Site collects no PII, no personal data are retained. 

Nonidentifiable, aggregate analytics may be retained for operational or auditing purposes consistent with departmental record retention schedules, which vary by document type, as referenced during internal requirements planning.  

Accessibility 

The Department is committed to meeting or exceeding federal and state accessibility standards. 
All published content and downloadable materials are expected to comply with Section 508 and related requirements, consistent with internal accessibility practices referenced by staff.  

Updates to This Policy 

We may revise this Privacy Policy to reflect: 

  • Changes in state law 
  • Updates to Department policy 
  • Enhancements to the Site or dashboard 

The “Effective Date” at the top of this page will be updated when revisions occur.